Please see the sample travel claim below for eligible expenses and note that there is a summary of travel claim policies on the reverse side.

Sample Travel Claim Form (July 2017)

Highlights

  • Claims must be submitted within 30 days of the event by mail. At the end of the fiscal period, shorter timelines may apply.
  • Travel arrangements must result in the most economical use of resources.
  • Meals provided at the event (typically breakfast and lunch) cannot be claimed.
  • Each claim will be reviewed by the appropriate department and adjustments may be made to bring them in line with policies prior to cheques being issued.
  • Claims typically take about 4 weeks to be processed.
  • If you live in one of the 18 municipalities of Greater Vancouver and are travelling to a Vancouver or Richmond event, you cannot claim hotel.  Other than Greater Vancouver area, individuals living more than one hour or 90 km from the event location can apply for hotel, which will be reimbursed at the negotiated rate.  Deadlines may apply.